Executive Assistant to CBO

Supporting the Chief Business Officer (CBO) directly and commercial group as required, the role will report to the CBO. The Executive Assistant will support all aspects of the CBO's daily work routine while also coordinating with the C-suite EA and manage some commercial team aspects.

KEY RESPONSIBILITIES:

• Day to Day agenda & Calendar Management
• Travel Arrangements
• Communication Management
• Meeting Coordination
• Document Preparation
• Gatekeeping
• Potential Event Planning
• Expense Management
• Problem-Solving

CBO Support

• Work directly with the CBO to support all aspects of their daily work routine.
• Acting as the key point of contact for the CBO among executives, strategic partners, employees, clients and other external partners.
• Support the coordination of regular internal and external meetings, for the CBO & commercial team eg: offsite events. Including with partners, customers at all levels, inc. logistics.
• Maintain the CBO calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise complete discretion in committing time and evaluating needs.
• Compose and prepare letters relating to routine correspondence for the CBO's signature.
• Prioritize emails and requests and respond when necessary.
• Responsible for all travel arrangements and agendas for the CBO and coordinate with the C-Suite group EA's as required.
• Prepare, reconcile, and submit expense reports for CBO.
• Maintain various records and documents for CBO.
• Maintain confidential and sensitive information for CBO and on behalf of executives.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserve and optimize executive's time by reading, researching, and routing correspondence; drafting letters and documents as appropriate; collecting and analyzing information; initiating telecommunications.
• Prepare reports by collecting and analyzing information.
• Secures information by completing data backups on the cloud.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Handle printing, faxing, mail packages, copying, filing, and email/messages.
• Contributes to team effort by accomplishing related objectives as needed.