Executive Administrative Assistant - Madrid

You will be 100% relied upon to manage and take responsibility for your stakeholders' diaries and everyday needs, effectively and proactively prioritizing to ensure the bankers we support are able to seamlessly serve the needs of our clients. You will work with minimal direction whilst utilising your strong attention to detail to navigate the needs of the group. You will work together in a great team of Administrative Assistants and you will support the other EA's as well as provide coverage during absence / holidays.

As an Administrative Assistant within Asset & Wealth Management team, you will predominantly perform diverse secretarial duties requiring confidentiality, a strong work ethic and common-sense approach. Support requirements will vary from day-to-day dependent on the business covered and all applicants should have a solid executive assistant background and skill set with a strong degree of flexibility given the demanding nature of this role.

Job responsibilities

• Advanced, proactive diary management, facilitating swift set-up of client meetings, become integral part of business, understand group priorities and manager's expectations
• Complex, high volume email management, meetings, conference calls, Zoom and Microsoft Teams set up - internally and externally, organize all aspects for offsite conferences and external events, including catering and transportation
• Client facing position, internal and external client handling, significant interaction with clients and senior members of the firm
• Finalise complex travel arrangements following a Corporate Policy, manage a multitude of frequent travel changes at short notice and prepare accurate travel itineraries
• Management of expense processing through Concur expense system
• General administration duties (room bookings, filing, photocopying, etc.)
• Partnership with assistants across the CIB group to provide coverage for absence where necessary